College Office

At Stratford our goal is not to package students for colleges but to find colleges that offer the best possible fit for each of our graduating seniors. Our focus is on helping students cultivate their particular talents and interests in ways that will serve them well throughout their lives as well as in the college admissions process. Once their academic and extracurricular strengths and passions are apparent to them, we help seniors zero in on those colleges that will serve them best in achieving their goals.

The college admissions process for a Stratford student begins in Beginners. Stratford’s curriculum is designed to lead all students to achieve at the peak of their potential from the first day they arrive until the day they graduate. The journey continues through lower and middle school where children are encouraged to explore their particular interests through enrichment activities as well as clubs. The first formal introduction to our college office and the college admissions process comes in ninth grade when college counselors address freshmen and their parents at the freshman orientation session. The College Office provides general information relevant to college admissions throughout the freshman and sophomore years. Sophomores and juniors take the PSAT in October of every year, and the school provides feedback to students on their performance. Juniors who take the PSAT compete for the prestigious designation of Commended Scholar or National Merit Scholar, designations awarded to top performers on the PSAT each year by the College Board. Juniors and seniors take the SAT and/ or the ACT.

In the winter of their junior year, students and their parents are invited to a college kickoff night where they learn about the college admissions process and are provided with a copy of The Stratford Academy College Counseling Handbook. Following kickoff night, juniors and their parents attend an individual college conference with our counselors and the college admissions process is formally launched. Throughout the year, the college office hosts a number of special sessions for juniors and their families, communicates information about college fairs in our area, and helps individual students narrow choices and set specific college goals.

Seniors have opportunities every week in the fall and early winter to visit with college representatives visiting our campus. Students work closely with the college counselors to see that every application is complete before it is mailed. College counselors help students gather letters of recommendation and offer detailed guidance to students related to their list of college choices. Virtually every senior applies to multiple colleges, some deemed to be reach schools and some safety schools. At the end of the journey, our goal is that every senior will have more than one exciting acceptance.

Stratford students and parents should refer to the College Office tabs in the upper school student and parent portals for up to date information relevant to college rep visits, local scholarships, forms and specific guidelines pertaining to their particular class and graduation year.

Stratford Academy College Counseling
Expectations, Policies, and Ethics


What you can expect from the College Counseling Office

  • The three most important responsibilities of college counselors are to help students match colleges to their needs and wishes, to help students understand their realistic chances of admission to a variety of colleges, and to help students understand how best to present themselves as college admissions candidates.
  • Counselors are available to facilitate the college selection and application process, but not to manipulate a student’s applications.
  • Counselors are available to support and counsel families throughout the college research, selection, and application process.
  • Counselors arrange informative meetings for the school community, as needed.
  • Counselors meet regularly with students and, less frequently, with parents, and are available by telephone and email and personal office visit to answer students’ and parents’ questions and address their concerns.
  • Counselors schedule and publicize college representatives’ visits to Stratford.
  • Counselors write a positive, thorough, and honest statement about each student on behalf of Stratford.
  • Counselors serve as advocates for Stratford students to the colleges.
  • Counselors manage the transmitting of school support materials for each student’s applications to colleges: the student’s transcript, the Stratford Secondary School Report (including the counselor’s statement), and the Stratford School Profile.

What the College Counseling Office expects of Stratford students

  • Students will complete college office assignments and meet deadlines.
  • Students will undertake the researching and exploration of colleges through exploring the colleges’ websites, reading, visiting, and talking.
  • Students will take responsibility for attending visits by college representatives in the fall.
  • Students are to locate and apply to at least three "likely" colleges where they have a strong statistical possibility of being admitted and where they believe they will be happy. Student should apply to between three and eight colleges. 
  • Students will take responsibility for knowing colleges’ deadlines and requirements.
  • Students will register for standardized tests and have their scores sent to colleges.
  • Students will keep college counselors informed of developments in their college process and plans.
  • Students will be ethical in their application practices: each application should be the work of the student, and it should accurately reflect the student’s life and work. Students must answer truthfully any questions about their disciplinary history. 

What Stratford parents can expect in the process and how they can help

  • We encourage parents to be as open as possible with their children in discussing college plans, including tangible issues like finances and logistics, as well as less tangible factors such as a parent’s emotions about the family changes ahead and a parent’s own experiences with college admission and attendance.
  • We encourage parents to educate themselves about contemporary college admissions pressures so that they can be a productive and realistic support system for their child.
  • We believe that parents do well to be encouraging and supportive in the college process, but they should make college applications the student’s responsibility as much as possible. Ask your child how he would like you to help, perhaps by making a calendar or college file, or by making arrangements for college visits or registering him for standardized tests. As best you can, follow your child’s lead.
  • Parents are asked to support an ethical approach to college admission.
  • We hope that parents will take time to complete the Parent Questionnaire and bring their child in for a meeting with the college counselors. Parents know their children better than anyone else does, and their knowledge helps the college counselors.
  • Parents must take responsibility for filling out financial aid forms such as the FAFSA and the CSS Profile, but the college counselors are available to advise and support.
  • We encourage parents to remind themselves again and again that their child should own the college process. Check in periodically about his progress, but if you are talking about college every day, there’s too much college talk in the house. 
  • Written Recommendations: No teacher, administrator, or staff person is to show any student a recommendation written about him, or about any other student. This policy gives Stratford significant credibility with colleges. Students can trust their college counselors and teachers to be positive in their recommendations. 
  • Authorship: Students are to do their own work on applications. They may—and should—ask a trusted teacher or parent or peer to help with proof-reading, but students should be the authors of essays, and they should fill out all information in applications. 
  • Integrity: Stratford will not support students in any unethical dealings with colleges: failing to comply with an Early Decision or athletic agreement, getting unethical help with an application, misrepresenting any aspect of the high school record (including disciplinary or honor offenses), double-depositing in May (officially enrolling in more than one college)—any such or similar actions may result in Stratford’s official withdrawal of support for a student’s candidacy for admission to college. 

Breaches of ethics by applicants
Any breach of the following ethical principles by the applicant or enrollee, or by the secondary school that sponsors his application, may result in a college’s withdrawal of an offer of admission.

  • A student must abide by the provisions of an Early Decision, Restricted Early Action, or Early Action plan. The one exception to this rule involves a financial aid award that does not meet the student’s need. In this case the student and college counselor should work together with the college financial aid office to arrive at a resolution.
  • By May 1, a student must make or retain a deposit and promise to enroll at no more than one college. Students may, however, retain a place on another college’s wait list after promising to enroll at a college.
  • Stratford may have to report a change in status that has developed for a college admission candidate or admitted student. Occurrences that may qualify as “changes in status” include honor offenses, excessive absences, sharp drops in grades, significant changes in course enrollment (dropping an academic course or transferring to a different academic course, for examples), significant disciplinary action, failure to qualify for graduation, and convictions and other legal offenses. This ethical obligation continues through a senior’s senior year until after graduation. 

Breaches of ethics by colleges
Any breach of the following ethical principles by a college may result in the college’s dismissal from the National Association of College Admissions Counselors (NACAC). Please alert your college counselors if you notice any unethical college practice.

  • When accepting a student, no college may require a deposit or commitment from the student before May 1, except in the case of binding Early Decision applicants. If a college states or implies that you must make a deposit or commitment in order to hold your place in a class, make a request in writing for a deposit deferral until May 1. (A college may require a housing deposit before May 1, however.)
  • A college may not officially accept a student before the student has officially applied to the college.
  • A college may not require a deposit or commitment from a student in order to retain a place on a waiting list.

Contact Us

Director of College Counseling
Martha Eubanks
Tel: 478-477-8073 ext 212
Fax: 478-477-0299

Office Hours:
8 a.m - 4:30 p.m
Friday 8 a.m. - 4:00 p.m

Upcoming College Office Events

Congratulations to Stratford's Class of 2019

Stratford Academy's 59th graduating class celebrated commencement exercises on May 24, 2019, at the Macon City Auditorium. The class included 79 students who received their diplomas with 46% graduating with honors.

The ceremony opened with an invocation led by Honor Council chair, McKay Powers. The class was addressed by Co-Salutatorians Carter Atkinson, Sam Atkinson, Sai Pagadala and Li-An Tsai and Valedictorian Holland Schell.

Head of Upper School Margaret Brogdon, along with Chairman of the Board of Trustees Marsh Butler, presented the 2019 graduates with their diplomas. In conclusion, Noah Fenimore led the singing of the alma mater and student body president Jonathan Siegel gave the benediction. Included in the ceremony was the presentation of the Distinguished Alumnus Award by Head of School Logan Bowlds to Dr. Zoe Jones '67.