Student Services

After School Tutorial

Tutorial is a time for students to make up missed work, to ask questions, and to receive individual explanation, enrichment, or extra help. If a teacher must be absent from a tutorial, he or she will arrange another tutorial time or another tutor from the same department. Teachers are available to work with students, individually or in small groups, every afternoon. Teachers may require students to attend tutorial. Tutorial is not an in-depth remediation program. Middle School Help Session runs from 3:15 - 3:30 p.m. Upper school tutorial is 3:20 - 3:50 p.m.

All Stratford after school activities will be scheduled so that students can participate in tutorial. Students in the Middle School may begin after school activities at 3:45 p.m. Students in the Upper School may begin after school activities at 4:00 p.m.

ASAP - After School Activities Program

2017 - 2018 Information Beginners – 5th Grades - Printable Version

Hours: 12:00 to 3:00 p.m. for Beginners & PreKindergarteners only

3:00 – 6:00 p.m. for Kindergarteners (Beginners & PreK may also stay until 6:00)

3:15 – 6:00 p.m. (First – Fifth Graders)

The After School Activities Program (ASAP) provides after-school care for children who need to stay after regular school hours. ASAP is housed in the newly-renovated Student Activities Center (formerly the old lower school building). The program provides enrichment and interaction with peers through centers, games, recess, snack, and structured play. Lower School students also have an opportunity to complete homework assignments and study.

ALL students in Preschool and Lower School MUST have a complete set of ASAP forms on file with the ASAP staff. There are 3 required forms: 1) the ASAP Letter; 2) the ASAP Parental Agreement; and 3) the ASAP Emergency Information Form. In order to begin staying for ASAP, these forms must be complete and on file by Friday, August 18th, 2017.

ASAP for Beginners & PreKindergarteners:

Students who stay after the Beginners/PreKindergarten school day ends must either bring a lunch from home or order a school lunch from FLIK if they are staying for ASAP. ASAP “Notes” will be provided by the Preschool teachers so parents can easily communicate with their teachers if children are staying for ASAP. Carbonated drinks and food that requires heating or refrigeration are not permitted. Beginners have a nap time, and individual mats and blankets are provided. PreKindergarteners have a quiet rest time each afternoon.

Beginners and PreKindergarteners who stay for ASAP can be picked up in carpool line in front of the Preschool with the Kindergarteners at 3:00 p.m. Parents can indicate this choice on the ASAP Note that is to be sent in to the teacher. If they are not picked up in the 3:00 p.m. carpool, they will have to be picked up from the ASAP room in the Student Activities Center by a parent.

ASAP Staff:

The Director of ASAP is Betty Ann Jennings. Other staff members include but may not be limited to Juanita Roberts, Susan Rozier, Janet Pierson, and Diane Nicholson.

Daily Schedule for Lower School Students in ASAP:

Mondays – Thursdays:

3:30 - Sign In – Cantrell Lunchroom
3:30 – 3:45 – Snack
3:45 – 4:30 – Homework
4:30 – 6:00 – Free play on Preschool playground (weather permitting)

Fridays:

3:30 – Sign In
3:30 – 3:45 – Snack
3:45 – 6:00 – Free play on Preschool playground (weather permitting)

All students who are not picked up by the end of carpool (3:30 p.m.) are brought to ASAP.

If you are going to be late picking up your student in carpool you must call the lower school office (up until 3:20 p.m.) or leave a message at extension 254 before 3:30 p.m. in order to avoid a late pick-up charge.

Picking up from ASAP:

Preschool ASAP students who will be leaving in the 3:00 p.m. Preschool carpool will be brought down from ASAP to the carpool area in front of the Preschool at 3:00. If you will be picking up your child from ASAP either before 3:00 p.m. (Preschool only) or after 3:00 p.m., you will need to proceed around the Loop Road to the back side of the Preschool building (across from the baseball field), park in one of the parking spots, and walk up the steps and in to pick up your child from ASAP in the Student Activities Center. The doors for the ASAP rooms will be clearly marked. If students are on the playground, you will still park in the parking spots by the baseball field, and come in the back gate of the playground for pick up.

If you have any questions regarding ASAP, please feel free to call or email Betty Ann Jennings at bettyann.jennings@stratford.org or call 477-8073 ext 235.

2017 Summer ASAP Information

Summer Hours are 8:00 a.m. until 6:00 p.m.
June 5th—Summer ASAP begins
July 3rd-7th No ASAP—Campus closed
August 16th Last Day of Summer ASAP
(ASAP will be available August 7th-11th and August 14th-16th now that we have dedicated ASAP rooms in the new Students Activities Center.)

Important ASAP Dates/Closings for the 2017-2018 School Year

Thursday, August 17thFirst Day of School for Lower School, Noon Dismissal, No ASAP
Friday, August 18th – First Day of ASAP for 1st-5th Graders
Monday, August 21st – First Day of ASAP for Beginners, PreKindergarten, and Kindergarten
Monday, September 4th – Labor Day Holiday – No School – No ASAP
Monday, October 9th – Columbus Day Holiday – No School – No ASAP
Tuesday, October 10th – Faculty In-Service Day – No School for Students – No ASAP
Wednesday, October 11thPS & LS Parent Conference Day – No School for Students – No ASAP
Monday, November 20th- Friday, November 24th– Thanksgiving Holidays—School Closed – No ASAP
Friday, December 15th – Last Day before Winter Holidays – Noon Dismissal – No ASAP
Monday, December 18th - Monday, January 1st – Winter Holidays – School Closed – No ASAP
Tuesday, January 2nd – Faculty In-Service Day – No School for Students – No ASAP
Wednesday, January 3rd – School Resumes/ASAP Resumes
Monday, January 15th – Dr. Martin Luther King, Jr. Holiday – School Closed – No ASAP
Monday, February 19th – Presidents’ Day Holiday – No School – No ASAP
Tuesday, February 20th – Faculty In-Service Day – No School for Students – No ASAP
Wednesday, February 21st – PS & LS Parent Conference Day – No School for Students – No ASAP
Friday, March 23rd – Grandparents’ Day – Noon Dismissal – No ASAP
Monday, March 26th - Friday, March 30th – Spring Holidays – School Closed – No ASAP
Friday, May 4th – PS & LS Field Day –Noon Dismissal – No ASAP
Friday, May 25th – Last Day of School –Noon Dismissal – No ASAP

College Office

At Stratford our goal is not to package students for colleges but to find colleges that offer the best possible fit for each of our graduating seniors. Our focus is on helping students cultivate their particular talents and interests in ways that will serve them well throughout their lives as well as in the college admissions process. Once their academic and extracurricular strengths and passions are apparent to them, we help seniors zero in on those colleges that will serve them best in achieving their goals.

The college admissions process for a Stratford student begins in pre-kindergarten. Stratford’s curriculum is designed to lead all students to achieve at the peak of their potential from the first day they arrive until the day they graduate. The journey continues through lower and middle school where children are encouraged to explore their particular interests through enrichment activities as well as clubs. The first formal introduction to our college office and the college admissions process comes in ninth grade when college counselors address freshmen and their parents at the freshman orientation session. The College Office provides general information relevant to college admissions throughout the freshman and sophomore years. Sophomores and juniors take the PSAT in October of every year, and the school provides feedback to students on their performance. Juniors who take the PSAT compete for the prestigious designation of Commended Scholar or National Merit Scholar, designations awarded to top performers on the PSAT each year by the College Board. Juniors and seniors take the SAT and/ or the ACT.

In the winter of their junior year, students and their parents are invited to a college kickoff night where they learn about the college admissions process and are provided with a copy of The Stratford Academy College Counseling Handbook. Following kickoff night, juniors and their parents attend an individual college conference with our counselors and the college admissions process is formally launched. Throughout the year, the college office hosts a number of special sessions for juniors and their families, communicates information about college fairs in our area, and helps individual students narrow choices and set specific college goals.

Seniors have opportunities every week in the fall and early winter to visit with college representatives visiting our campus. Students work closely with the college counselors to see that every application is complete before it is mailed. College counselors help students gather letters of recommendation and offer detailed guidance to students related to their list of college choices. Virtually every senior applies to multiple colleges, some deemed to be reach schools and some safety schools. At the end of the journey, our goal is that every senior will have more than one exciting acceptance.

Stratford students and parents should refer to the College Office tabs under the student and parent portals for up to date information relevant to college rep visits, local scholarships, forms and specific guidelines pertaining to their particular class and graduation year.

Counseling Department

Stratford Academy’s Counseling Department provides support services to students who may be experiencing any impediments to the process of learning. Interventions include but are not limited to short term counseling and guidance, crisis intervention and referrals to appropriate community resources. Provided also are opportunities and support for strengthening social and emotional development in the context of identifying and reinforcing individual student strengths. Through the implementation of age appropriate programs and educational opportunities we work diligently to promote and foster a climate that is inclusive and thorough.

Counselor’s Responsibilities

Program Management and System Support

Individual and Group Guidance

Counseling Services

Student, parent and faculty consultation

Coordination of Interventions, Conferences and Referrals

Student Assessment, Standardized Testing, Classroom Observations

Compliance with Professional Standards and Best Practices as Developed by the American School Counselor’s Association

Help Desk

The Help Desk is a free tutorial service at Stratford that provides students with individualized help in science, math, and writing. Staffed by teachers and qualified student tutors, the Help Desk is available every period of the school day.Students may sign out of their study hall to attend the Help Desk as needed. The location of the Help Desk changes each period and is posted in both the study hall room and throughout the school.

The Learning Support Center

Stratford Academy is committed to providing opportunities for students to develop their individual abilities and skills within the context of a rigorous curriculum. Begun in 1998, the Learning Support Center is staffed by learning specialists, tutors, and part-time teachers who understand learning differences and offer individualized and small group instruction to students who are experiencing academic difficulty. The underlying goal of the Learning Support Center is to prepare students to become successful, independent, life-long learners.

While providing the school more flexibility in working with students, the implementation of the Learning Support Center does not reflect a change in Stratford Academy’s standards of admission.

For more information or for a copy of the Learning Support Center fees schedule, please contact Patsy Hayslip, Director of Stratford LSC at 478-477-8073 extension 222 or by email at patsy.hayslip@stratford.org.

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